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Accounting Assistant (Research Department)

Location: Fairfax, VA 

Status:  Full-Time/Non-Exempt

Salary Range:  $20.00 - $25.00


No Evenings, Nights, or Weekends and No Major Holidays!


Virginia Heart is Northern Virginia's premier cardiovascular practice, bringing an unparalleled standard of excellence to our patients. We are seeking experienced professionals to join our team in our outpatient cardiology setting.  Every employee, at every level, begins their journey at Virginia Heart learning about the history of the organization and its established culture built on trust and integrity. Our employees drive this culture, and we want you to be a part of it. 

We offer great benefits! 

  • Comprehensive benefits package with low premiums (Medical, dental and vision) 
  • Life insurance of 50K covered by Virginia Heart, with option to purchase additional
  • 401K pension plan based on profit and a percentage of salary 
  • Paid Short Term Disability with optional long-term insurance available for purchase 
  • Employee assistance program for mental and physical well-being
  • Up to 28 days paid time off, with accrual of 1 additional vacation day per year through year 10
  • Annual merit-based increases
  • Employee Appreciation Events, includes therapy dogs, raffles, other fun rewards
  • Career Advancement Opportunities
  • Employee Referral Bonus
  • Semi-annual employee surveys
  • Employee Discount Programs
  • Flexible spending accounts, pretax dollars for health and dependent care 
  • Employee Committee Opportunities (e.g., Diversity/ Inclusion, Employee Advisory Committee)
  • No nights, no weekends, no holidays and no on-calls!
  • Set shifts and schedules 


The Accounting Assistant will be responsible for the financial and clerical activies of the Research Department to include but not limited to creating, reconciling invoices and revenue transactions for each research study.


  • Maintain copies of all contracts and admendments.
  • Create and maintain a budget spreadsheet for every study.
  • Prior to study start up meet with the assigned Research Coordinator to review the contract and create the budget per the study guidelines. Budget to be reviewed and approved by Chief Financial Officer.
  • Monitor patient activity in each study and reconcile incoming and outgoing payments received from study sponsor.
  • Reconcile the budget with the patient visits.
  • Patient reimbursable expenses request and monitor all transactions.
  • Regularly communicate with Research Coordinator and CFO about the status of the budget.


  • Associates Degree in Accounting or equivalent work experience
  • Minimum of 3 years experience in accounting or bookkeeping
  • Must possess the following characteristics:  self-motivation, resourceful, detail-oriented, sense of accountability, and must be a team player
  • Must possess strong skills in the following areas:  organizational, time management, written and verbal communication, analytical, and problem solving
  • Proficient in Microsoft Excel, Word, and Microsoft Outlook
  • Strong communication skills

This job description in no way states or implies that these are the only job duties to be performed by the employee occupying this position. Employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all federal, state, and municipal laws.